Personal Assistant

Housed within Knowledge - the PA/EA pool is a Team, made up of 7 PA’s and EA’s, who between them support the C-suite,Partners and Directors. As well as their individual assistant roles, they help with each other’s holiday cover and ad hoc office support. The team have a breadth of experience inside and outside of Freuds Group and camaraderie and care for one another is strong. The team has a can-do attitude and would welcome like-minded additions. 

We’re currently keen to hire a PA for an initial 6-8 months who has some office experience, ideally gained in a creative or similar environment. Key for this role is the ability to form relationships with multiple stakeholders, seemlessly juggle their ever-changing diaries and ensure they all feel prioritised. We’re looking for someone who has a flexible approach, is happy to get involved in new projects as and when they arise and someone who has positive and team led approach to their work

• Highly organised with excellent attention to detail.
• Flexible and adaptable; willing to support as needed.
• Trusted support; handles confidential information discreetly.
• Engaging and positive addition to the team.
• Strong multitasker.
• Positive team player with initiative to support across the agency.

Key Responsibilities

• Manage diaries, avoiding clashes and allowing prep/travel time
• Book and set up internal meeting rooms as needed
• Arrange international travel and ensure documentation is in place
• Primary contact for external clients and internal colleagues
• Process payments, POs and other basic finance admin
• Draft and proofread documents; take accurate minutes

Computer literacy:

• Strong MS Office skills (Outlook, Word, Excel, PowerPoint)
• Working knowledge of Paprika and MS Teams (preferred)
• Support with PowerPoint preparation as instructed
• Assist with correspondence and minute-taking
• Build reports and ad-hoc analysis in Excel

Communication:

• Keep senior heads updated on meeting status and changes
• Confident with an array of personalities; calm under pressure
• Maintain a professional, polite and helpful manner
• Embrace our cornerstones of Love & Work, which require a passion for what we do and an ability of persevere. In addition, you will take an active role in our belonging values – collaborating to achieve common goals, connection with one another in an authentic way, sharing our perspectives and embracing others, and actively supporting each other and our experiences.

Problem solving and initiative:

• Resolve issues quickly and effectively, with urgency when needed
• Anticipate issues and prepare alternative options in advance
• Stay calm and handle problems professionally.

Ad-hoc duties:

• Deliver ad-hoc tasks and projects as requested.
• Provide diary cover during PA/EA holidays or sickness.
• Cover main reception as and when cover is needed
• Support at internal and external parties including film premieres when required.